> Amenities > Meeting House > LEASING THE MEETING HOUSE

Conservancy Meeting Agenda & A Reminder
2019 Conservancy Board of Directors
Our Calendar
Conservancy/Council Meeting Minutes
Regulations and Documents
Addition, Alteration, or Improvement (AAI Form)
Certain Standards Listed & Pictured
Specific Information for Each Council
Elite Property Management
Amenities
Committees
History of Walden Woods
Book Club 2019 - New September Book


LEASING THE MEETING HOUSE

We are pleased that you are considering the Meeting House in Walden Woods as a possible venue for your special event. The atmosphere and setting of the Meeting House are sure to make your event memorable. Everything you need to rent the Meeting House is available below, on line. We do not take reservations by phone. A link to Adobe Acrobat is located at the bottom of this page if you need it for downloading the documents. Important: there are a total of seven (7) PDF files below for you to read and/or download. All contain information applicable to your rental of the Meeting House. The contract must be downloaded and printed.

HOURS AVAILABLE

Sunday - Thursday 9:00 a.m. - 10:00 p.m.
Friday and Saturday: 9:00 a.m. - 11:00 p.m.


The first step is to check the calendar for availability. Then review the Rental Rates at the download below. Then download and read the Rules and Regulations which are part of the contract. Download the Parking pdf. Then download and print the Rental Contract.

All reservations are made through our Property Manager, Elite Property Management Company. All requests for rental must be made at least two weeks in advance of the rental date. The deposit and payment checks must be received at least ten (10) days in advance of the event. The contact person at Elite is Shanda Winston. Mail or email the signed contract and the two checks to Elite Property Management, 39 New London Turnpike,Suite 330,Glastonbury, CT 06033 860.430.6640 FAX: 860.430.6646. The email is shanda@epmllc.com


The requested date is not reserved until the signed contract and the two checks are received by Elite Property Management. Elite will return a copy of the executed contract to you as soon as the checks are deposited. The reservation is not guaranteed until you receive a confirmation email from the Meeting House Committee Rental Coordinator.

Please note: we do not "show" the facility. Please refer to the pictures below or feel free to drop by the Meeting House. Capacity is 60 seated and 80 standing. The area is approx. 900 sq ft.

Be sure to review the Reminders: Items Available at the Meeting House, and Day of the Rental Reminders.

Again, the Parking .pdf is very important. Please read it carefully and advise your guests! No parking on the grass. Your rental must not disturb the neighboring residents! No loud music. No children running without supervision. No football or other activity on the green or areas adjacent to the Meeting House.

Anyone wishing to rent this facility must be 25 years or older and must be a Walden Woods resident. Residents may sponsor another individual or an organization for a rental. As the sponsor, the resident must be present at the event.

A week prior to your event you will receive an email from the Meeting House Committee Rental Coordinator with door lock code and alarm code. There will be instructions about how to use the codes to open up. PRINT THE INSTRUCTIONS and take them with you the day of the rental. There will be a check list for things to double check when closing. Your deposit will not be returned until you email the Rental Coordinator indicating that all is in order. The email is on the confirmation and the code documents you received.



Download MH-Rental-Contract-121018.pdf
Download MH-Rental-Rates.doc
Download: mhcodesrenters2exampleclosingchecklist.pdf

The Rules and Regulations are part of the Rental Contract. They are to be read and understood prior to signing the Rental Contract. The Lessee agrees to abide by the Rules and Regulations. The "codes" file gives you an example of email you will receive a week before the rental date. It is instructions on how to get into the Meeting House. The second page is a checklist for closing up the Meeting House. The parking file is important. Please advise you guests in advance of the regulations. There are "No Parking" cones and signs for you to put out on the day of the rental.

Download: meeting_house_rules_and_regulations.pdf
Download: mhrentalparking.pdf


These documents are reminders about items availble for your use at the Meeting House, and things to remember on the day of the rental.

Download: mhrentalitemsavaiable.pdf
Download: mhrentalreminders.pdf

Meeting House Pictures
Meeting House Pictures
Download: 1mh.jpg
Download: 3mh.jpg
Download: 4mh.jpg
Download: 5mh.jpg
Download: 6mh.jpg



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> Amenities > Meeting House > LEASING THE MEETING HOUSE
Home - Conservancy Meeting Agenda & A Reminder - 2019 Conservancy Board of Directors - Our Calendar - Conservancy/Council Meeting Minutes - Regulations and Documents - Addition, Alteration, or Improvement (AAI Form) - Certain Standards Listed & Pictured - Specific Information for Each Council - Elite Property Management - Amenities - Committees - History of Walden Woods - Book Club 2019 - New September Book