BOARD OF DIRECTORS MEETING MINUTES (September 27, 2017)   DRAFT

1.	Attending Directors: Fitzgerald , Webber, Boccuzzi, Raupach, Corcoran, Towers, Brand, Onessimo and Tracy 

2.	Absent: Palladino and Lattimer

3.	Chris Kohnle, Property Manager, representing Elite Management

4.	CALL TO ORDER – VP Boccuzzi called the meeting to order at 7:05 PM.

5.	Russo Landscape was in attendance to review their proposal. Q & A followed.

6.	Approval of the minutes: Reviewed and unanimously approved with one minor change. Section #8 7th bullet point. Remove the word “being”

7.	Financial Report: Director Tracy, referring to the financial information that was provided the Board by Elite, briefly summarized the financial status of the Conservancy, as well as, the various Councils. 

8.	MANAGER’S REPORT: 

a)	Inspection Reports- Elite summary of field visits and work orders included in Board package was presented. 

b)	Boundaries Update- 122 agreement to amendments have been received to date.
 
c)	Landscaping & Snow removal quotes- Board discussed Russo’s presentation and proposal. Main items of discussion were the length of contract 3 vs 5 years and snow equipment location. Tracy made a motion to move forward with Russo pending contract negotiation, Corcoran seconded, discussion followed. Vote was unanimously approved. Chris will request a redline copy of the 2016 vs 2017 contract ask Mark to attend in October to finalize contract terms.

d)	634 TC (Thoreau Circle) Fire restoration – Standards Committee recommends a fine only for this unit for not following the AAI process. Hearing will be set prior to our next board meeting. Chris will send out fine letter.
 
e)	Juliet Balconies Violation – Standards Committee recommends a fine for again, not following the AAI process and flower baskets must be removed. Chris will send letter with two week timeframe to submit new AAI with options for the balconies and date for the hearing.

f)	2018 Budget/Reserve Drafts – Chris updated all the budgets/reserves for each council and has met and or is meeting with all councils in this week and next. The Conservancy budget workshop is set for October 2 where the in depth review will take place.

9.	UNIT OWNERS FORUM: Various unit owners were in attendance from all councils.

10.	UNFINISHED BUSINESS
a)	Estate Sale Email Vote Confirmation- Board confirmed this vote was approved via email unanimously.

b)	Notice & Comment Date- Board needed to set a date for notice and comment for the boundaries and three previously approved rules. Board will do this prior or during the next board meeting in October. Chris will confirm timing since there are hearings as well.

11.	NEW BUSINESS: 
a)	Documents Committee- Peter from the documents committee asked the board if they wanted to move forward with revising their documents in 2018. If so, to make sure money is available per the budget to do so. Board will discuss this further 

b)	New Rule for Woodmoor Council- 30.9 (g) Painting/Siding- Woodmoor properties seeking to change exterior clapboard paint color scheme must obtain AAI approval. Repainting with the same color scheme does not require AAI approval. Siding, other than painted wood clapboards, is not permitted in Woodmoor. 

Weber made a motion to approve rule Tracy seconded, All were in favor, passed unanimously. This will also be part of the notice & comment session held next month.

c)	Hearing Results for unit’s 151 PB and 76 PB- Board discussed the hearing with unit 151 PB. Weber made a motion to uphold the fine for not following the AAI process properly, Tracy seconded. Vote passed with 8 approvals with Onessimo abstaining from the vote.
Board discuss the letter from 76 PB as they couldn’t attend the hearing. Weber made a motion to uphold the fine for not following the AAI process properly, Towners seconded. Vote passed with 8 approval and Weber abstaining from the vote.

12.	COMMITTEE REPORTS: 
Committee reports are submitted by the various committees and are incorporated as part of the monthly Board Package considered by the BOD. 

13.	EXECUTIVE SESSION: There was no session held after the close of the regular Board meeting.

14.	NEXT BOARD MEETING:  Wednesday, October 25,2017 – 7:00PM

15.	ADJOURNED:  There being no additional business, the meeting was adjourned at 9:05PM by unanimous agreement. 

Prepared and submitted by:

Recording Secretary