BOARD OF DIRECTORS MEETING MINUTES  
May 25, 2005

PRESENT:  
Joseph Sikora - President, Voting Member
Deborah Giampolo - Vice President, Voting Member
Joseph Palladino - Treasurer, Non-Voting Member
Warren Johnson - Director, Voting Member

Absent: Richard Ericson - Secretary    

Representing Elite Management - Quentin Hennessey and Frank Goeckler

CALL TO ORDER - President Sikora called the meeting to order at 7:40 p.m.

Reading of the minutes:  The reading of the minutes of the Board meeting held on April 27, 2005 was waived, a copy having been emailed to the members of the Board, corrected and re-mailed.  It was moved and seconded that the minutes, as they appeared in the email,  be approved, and they were unanimously approved.

FINANCIAL REPORT  See attached

COMMITTEE REPORTS

Standards Committee   Chairman Rick Ericson
Acting Secretary Joe Palladino read the Chairman's report.  See attached

Communications Committee - Chairman Bob Ellis reported that the newsletter was published late last month due to personal circumstances.  He also reported on the survey requesting recipients of the newsletter to indicate how they would like to receive it in the future.  Of 130 possible respondents, 72 replied.  The results are being reviewed.  

Recreation Committee -  Chairwoman Deb Giampolo reported:

1.   The Memorial Day party by the pool is scheduled from 11:00 a.m. until 2:00 p.m.  All residents are welcome.

2.   Tentative approval was obtained to open the pool May 28, subject to inspection by the Town of Windsor health department.  Pool hours are 8:00 a.m. until 8:00 p.m., with supervision by an attendant from 9:00 a.m. until 6:00 p.m.

3.	 A volunteer with a truck was solicited to haul away the discarded pool furniture

4.   A motion was made to approve conservancy expenditure in the amount of $8,000 to paint and repair the pool cabanas and other structures, as proposed 	by Extreme Maintenance, LLC.  The motion was seconded and approved.  

5.   A motion was made to expend up to $250 to purchased general supplies for the pool, such as garbage cans, soap, and shower curtains.  The motion was seconded and approved.  

Finance Committee -  Chairman Joe Palladino reported there were no pending matters.

Document Revision Committee - Chairman Warren Johnson reported:

1.   The tennis court amendment was completed.  Griffin Land contributed $41,000 as promised, which amount has been turned over to Elite Management for deposit in the conservancy reserves.  

2.   The comprehensive amendment to the Declaration will be presented to the homeowners for discussion at a Special Homeowners' Meeting on Monday June 6, 2005, at 7:30 p.m.  A summary of the proposed changes will be prepared for review as well as an approval sheet for signing by the unit owners.  Sixty seven percent, or, 105 homeowners must approve in order for the amendment to pass.  

Environment Pond - Chairwoman Lynne Gillette
Warren Johnson reported that plans to clean up and and dredge the large pond are ongoing, as are discussions with Griffin Land and the Town of Windsor.  

Meeting House Committee -  Chairwoman Bette Harner reported that the committee purchased four new 48-inch round tables.  New plantings were acquired, as well as a new print, which was framed and hung in the Meeting House.  

Landscape Committee - Chairman Skip Kroll reported that the committee prioritized four areas to be addressed:  (a) landscaping at the two pillars at the Walden Meadow entrance to Walden Woods; (b) second two pillars on Walden Meadow; (c) the Meeting House; and (d) the pool area.  

Russo's proposal to take care of Priority (a) was approved in the 2005 budget.  
 
Welcoming Committee  -  Chairwoman Jan Terklesen - no report

PROPERTY MANAGER REPORT -  Quentin Hennessey reported.  See attached

OLD BUSINESS

Developer Liaison  Warren Johnson reported that he expects the new tennis court, walking trails and ball field will be in place by September. 

NEW BUSINESS

1.   Satellite dishes:  The Standards Committee requested permission from the Board to seek an opinion from conservancy attorney Matt Perlstein regarding boundaries of the Ridge Homes.  The request was tabled pending receipt of additional information.  

2.   Fence removal:  The Standards Committee requested Board approval to be the point of contact and decision making authority with regard to unit owner requests to remove a fence that is no longer serviceable.  The motion was seconded and approved.  

3.   Landscaping repairs:   A motion was offered to approve expending up to $3,350 from conservancy reserves to repair landscaping at the second set of entrance pillars, subject to CWD (the developer) splitting the proposed $6,700 cost. The motion was seconded and voted affirmatively. 

4.   Sole source bid:  A motion was offered to allow Elite to obtain only one bid for repairs up to, but not exceeding $2,500, for work approved by the Board.  The motion was seconded and approved.  

5.   Fence replacement: Homeowners were advised that they can replace their deteriorating fences prior to the conservancy's schedule if they pay for it themselves. However, they will not be reimbursed by the conservancy until the year in which the fence would have been replaced.  Once the contractor, Hazen, provides the anticipated date of future replacements, homeowners will be able to better guage when reimbursement might be expected.  Homeowner replacement is subject to Standards Committee review, and fences must be the same as those 	already installed.

HOME OWNERS FORUM

Bob Ellis, 144 Morning Glory Court, requested consideration for the planting of additional trees in the Knollwood South area.  He also requested more timely forwarding of resale information from Elite.  

NEXT:  The next Board of Directors meeting will be held on Wednesday, June 29, 2005, at 7:30 p.m. 

ADJOURNED:  There being no additional old or new business, it was moved and seconded that the meeting be adjourned, and unanimously approved at  8:55 p.m. 

Respectfully submitted:				Transcribed:

_________________________			______________________________
Joseph Palladino - acting Secretary		Richard Ericson - Secretary

Approved:

__________________________			_____________________________
Joseph Sikora - President					Date