BOARD OF DIRECTORS MEETING MINUTES (November 24, 2015) - DRAFT

1.	Attending Directors: Latimer, Webber (arrived 20 minutes late), Onessimo, Tanner, Palladino (acting as recording secretary), DeBisschop (by phone), Brand, Raupach, Clark, Bernier and Tracy.

2.	Absent: None

3.	Chris Kohnle, property manager, representing Elite Management

4.	CALL TO ORDER - President Latimer called the meeting to order at 7:00 PM.

5.	Approval of the minutes: 
A reading of the minutes of the Board of Directors meeting held on October 28, 2015 was waived. A draft copy was discussed. A motion to accept the minutes was moved, seconded and unanimously approved by those then in attendance. 

6.	Financial Report: Director Tracy, referring to the financial information that was provided the Board by Elite, briefly summarized the financial status of the Conservancy, as well as, the various Councils.

7.	MANAGER’S REPORT: 

a)	Inspection Reports- Elite summary of field visits and work orders  included in Board package

b)	Budget draft 2016- The budget drafts for each Council were reviewed and discussed after short presentation from a representative for each Council. There being no major issues of concern or regarding additional work and/or amendments a motion to approve the draft and presentations for approval at the annual meeting was moved, seconded and approved unanimously. 

c)	Attorney Review- Attorney Perlstein response to Chris Kohnle regarding the matter of proposed descriptions for Council boundaries was discussed. Attorney Perlstein’s response concluded by suggesting further discussions and meeting with Attorney Perlstein, the surveyor, Elite and the Board was needed.  In open discussion the Board concluded that Attorney Perlstein was still not being responsive to our requests. The time for further discussion has passed and the Board would like to move forward with the boundaries description they had proposed. Chris was instructed to get back to Perlstein to advise him no further meetings were necessary and that he complete the boundaries descriptions as was requested and provide them to Board for final approval and movement into next step the presentation to homeowners. 

d)	Elite provided a written explanation regarding the reason the monthly variance in reflecting in transfers to reserves between YTD Income and Expense statements and balance sheet indicating due to a delay in actually transferring funds and the recordation. The Board accepted the explanation but discussion the ensued indicated there was still some concern the issue and not been totally explained. 

8.	UNIT OWNERS FORUM:
a)	Roland Bernier – Duplex – Commented about whether the work around Pond near the pool was completed. Elite responded that the Russo portion was done but Evergreen had not yet completed its tree work. 
b)	Marlene Towers – Village – Wanted 5he Board to take note of an incident the recently occurred that resulted in much of Walden Meadow being covered with newspaper and through the actions of unknown identified presumed homeowner all the papers were picked up and the area cleaned. 

9.	UNFINISHED BUSINESS:

a)	Contingency Plan for boundaries should a description not be acceptable – In light of other discussion(See above) regarding boundaries during attorney review-this item was deemed unnecessary at this time
b)	The Board was advised by Standards Committee Liaison Latimer that they were undertaking a review of its current process with the intent of memorializing them in the form of a written SOP. 

10.	NEW BUSINESS: 

a)	Representative Tracy presented on behalf of the Duplex Council a thorough standard to be followed by Duplex homeowners when considering a Patio Installation. Representative Tracy was concerned that if no action was taken now the request may not be followed up on at later date. Several other Board members expressed the concern that the Townhome Council had not reviewed the Standard in order to offer insight the presentation of a joint standard for both Councils. After much discussion Board member Tracy agreed to seek out Townhome input and resubmit at later time a new more inclusive SOP.
b)	Board member Raupach requested Board take up the issue of requesting Town of Windsor consider changing the current yield sign at traffic circle at Walden Meadow and Lochview. Discussion ensued but the Board was unwilling at this time to take any action. 
c)	Board member DeBisschop requested Elite look into the makeup of the delinquency report and reconcile with Attorney Perlstein monthly report to ensure those homeowners in arrears are being addressed appropriately by legal. 

11.	COMMITTEE REPORTS: The reports of the various Board sanctioned committees was previously provided to Elite and included as part of the Board package received by each member. There was no discussion.

12.	EXECUTIVE SESSION: There was no session required.

13.	NEXT BOARD MEETING:  Wednesday, December 16,2015 – 7:00PM

14.	ADJOURNED:  There being no additional business, it was moved, seconded and unanimously approved that the meeting be adjourned at 8:20PM.