BOARD OF DIRECTORS MEETING MINUTES (March 29, 2017) 

1.	Attending Directors: Lattimer, Webber, Boccuzzi, Raupach, Palladino, Brand, Fitzgerald, Olson-Douglas, Corcoran and Tracy.

2.	Absent: Towers, Onessimo 

3.	Chris Kohnle, Property Manager, representing Elite Management

4.	CALL TO ORDER - President Lattimer called the meeting to order at 7:00 PM.

5.	Approval of the minutes: 
A motion to accept the minutes of Feb.22,2017 was moved, seconded and approved with two abstaining.

6.	Financial Report: Director Tracy, referring to the financial information that was provided the Board by Elite, briefly summarized the financial status of the Conservancy, as well as, the various Councils. No discussion ensued.

7.	MANAGER’S REPORT: 

a)	Inspection Reports- Elite summary of field visits and work orders included in Board package was presented. The only comment being that the three lights along Walden Meadow are still out. The Town of Windsor has been asked to address several times. 

b)	Boundaries Update- It was reported that Attorney Perlstein’s has completed a draft of the amendment that will be forwarded for review. The surveyor has finalized their work and a draft is being reviewed before further consideration and action by the Board. The engagement and payment of the surveyor, Fuss & O’Neil, was approved via e-mail vote by a majority of Board members. Documentation of the vote was found in the March Board package provided by Elite. 

c)	Russo quote- Work to be conducted around meeting house was reviewed and a request was made for revisions to bring final work estimate to an amount that has been budgeted. Re-submission expected at time of next meeting.  

d)	634 TC (Thoreau Circle) Fire restoration - Work is on-going and expected to be completed by end of May. Chris following up with owner every 2-3 weeks. Determination made that if work not completed by end of May a final date for completion will be established by the Board. 

e)	Juliet Balconies Violation- Homeowner to be given an opportunity to explain actions during New Business

f)	Re-Sale Report- Chairman Lattimer raised a question with elite regarding re-sale report. Specifically, why the sale of 606 TC was not on list. Chris suggested the reason was that Elite may not have been aware of sale because a re-sale package may not have been requested for the transaction. Further discussion ensued regarding how to ensure sales did not fall through the cracks in the future

8.	UNIT OWNERS FORUM:

a)	Woodmoor resident mentioned seeing several rodent holes in the area around the meeting house. Also, inquired as to why the color being used at 634 TC was not within standard. Board members assured that the color was just a primer and final would be within standards. 
b)	Town Home (TH) resident inquired as the abuse of common parking by members of CDW staff. Chris advised the matter has been addressed and should no longer be an issue of concern. 
c)	Two UO(Unit Owners), one duplex and one TH, volunteered information regarding the pet issue noted in New Business. They indicated that they had seen the UO walking only two dogs in most instances.
d)	A neighbor of 618 Pierce UO spoke in favor of the balconies noting he thought the look to be very complementary for the area and as a resident had no objection. 
e)	Woodmoor UO and Duplex UO spoke to the Standards Committee(SC) issue and felt that in the rare instance of having too many volunteers for a vacant spot on the Committee that preference be given to UO’s before lessees. 

9.	UNFINISHED BUSINESS
None. 

10.	NEW BUSINESS: 

a)	Juliet Balconies Decision-618 pierce-Woodmoor. HO made presentation citing his reasons why the balconies should be allowed to stay despite a SC vote of 3-2 against and recommending removal based on non-conformity with Conservancy Standards for homes. Most discussion and questions centered around when AAI’s were filed, compliance with section 10.4(a) of the Declaration (specifically compliance with alterations being in keeping with New England Motif) and recent turnover in SC members. The UO was requested to return at next meeting with additional information in support of a style felt to be more reminiscent of the South then NE. In addition, he was asked to participate in the next SC meeting scheduled for April 20.  Motion made, seconded and unanimously approved to table a decision on this matter until next Board meeting. 
b)	Standards Committee- Liaison Fitzgerald spoke about the recent resignation of the SC Chair and two other members. Faced with vacancies she put a request for volunteers. She also explained she had no way of knowing who was a UO versus a lessee. After discussion, she put forth the following names for consideration of the Board:
i.	Theda Martinelli-Duplex- believed to be UO-Approved unanimously
ii.	Lynn Mutlu-Townhome- believed to be UO-Approved unanimously
iii.	Jennifer InFerrera- Townhome-Lessee-vote 4-4-2- Not approved
iv.	Michelle Hoffman - Duplex- believed to be UO-Approved 5-3-2

c)	38 Last Leaf Circle-3 dogs reported in residence in violation of published rules allowing for only 2. Prior to the Board Meeting being called to order the unit owner appeared before the Board to provide explanation. After hearing the commentary provided the following decision was made by the Board, in open session, after extensive discussion. First, a motion was made, seconded and unanimously approved that the current fines accrued to date by the HO as a result of the violation be fully waived; second, by motion made, seconded and approved by a vote of 6 in favor, 3 opposed and I abstained, that a letter be sent to UO advising him that he was, in the opinion of the Board, in fact, in violation of the intent of the rule and that he should make arrangements to ensure the violation will not occur again. Future noted violations will cause new fines to be charged. 
d)	Board Packages – Chairman Lattimer, after some discussion regarding content of said packages, asked that for next meeting no Board Package be copied and physically delivered to Board Members but instead the members be provided an electronic copy before the meeting. 

11.	COMMITTEE REPORTS: 
a)	Roland Bernier of Social Committee indicated consideration was being given to adults only pool party be held one Saturday evening this summer. It would require pool be closed a little earlier that day to accommodate set up. Music and refreshments would be available. Board members had no objections but cautioned that neighbors be advised about the event and related noise plus a reminder that no glass containers of any type would be allowed. Mr. Bernier also noted that this year’s annual community wide Garage sale will be held Saturday, June 24. Fees to participate unchanged and there will be no rain date established. 

b)	Glen Brand, Environmental, remined all that April 22 will be the annual cleanup of the property as part of Earth Day. All residents are encouraged to attend. Flyers on event will be forth coming

12.	EXECUTIVE SESSION: There was no session held after the close of the regular Board meeting.

13.	NEXT BOARD MEETING:  Wednesday, April 26,2017 – 7:00PM

14.	ADJOURNED:  There being no additional business, it was moved, seconded and unanimously approved that the meeting be adjourned at 8:50PM.

Prepared and submitted by:

________________________

Joe Palladino
Board Secretary