WALDEN WOODS CONSERVANCY
BOARD OF DIRECTORS MEETING MINUTES  
April 27, 2005

Quorum:
Joseph Sikora - President
Richard Ericson - Secretary
Warren Johnson - Director

Absent: Deb Giampolo, Raju Barman

Elite Management was not represented due to scheduling conflicts arising from the postponement of the Board meeting previously scheduled for April 20, 2005.

Call to Order- President Sikora called the meeting to order at 7:40 p.m.

Reading of the minutes: 
The reading of the Board of Directors meeting minutes of March 30, 2005 was waived, a copy having been previously emailed to each member, corrections made, and a corrected copy emailed to each member.  It was motioned, seconded and voted affirmatively that the minutes, as drafted, be approved. 

Financial Report
President Sikora reported that year to date revenues and expenses continue to be in line with budget projections with the exception of the previously cited expense line items in the Conservancy portion of the budget that relate to legal and snow removal expenditures.  He stated that he expected the legal expenses to continue to rise as the Document Revision project comes to fruition, and that these expenses would necessarily have to be paid out of reserves.

Committee Reports

Standards Committee   Rick Ericson reported the following transactions:

1.  Approval of vinyl siding for unit 70 Lochview Drive.  Mr. Ericson pointed out that while the unit is considered a Lot Home, which are traditionally sided in wood clapboard, its location is unique.  The committee voted not to hold owner Ackley Beaumont to the the standard since many of the Walden Woods units in the vicinity were vinyl sided.  Beaumont furnished a color sample of the proposed siding. 

2.  Approval of painting and repairs at unit 131 Primrose Lane based on a request by owner Alyce Lacey.  Colors were to remain the same as existing.  

3.  Approval of Robert Ellis' request to install a pedestrian door in the rear wall of his garage at 144 Morning Glory Court.  

Recreation Committee -  President Sikora reported that planning continues for holding a Memorial Day party at the conservancy pool.  Details will be provided at a later date.

Communications Committee -  Chairman Bob Ellis reported that the April newsletter was published on schedule and that the May issue would be a couple days late due to family commitments.  He also reported traffic statistics on the new Walden Woods website, indicating that 66 of the 123 homeowners that can access the internet (54%) actually visited the website.  While that would normally be considered excellent response, President Sikora pointed out that it also meant that almost half of the unit owners did not see the April newsletter that was uploaded to the website but not attached in the e-mail notification to homeowners.  In acknowledging the problem and the potential impact, Mr. Ellis offered to make the May issue an e-mail attachment and include some sort of a survey asking how homeowners would prefer to access the newsletters (e-mail, hardcopy or website).  

Finance Committee -  See Financial Report above

Document Revision Committee- Chairman Warren Johnson reported that there are two Declaration amendments pending:

1.  The amendment to reduce the required construction of three new tennis court to one new court has been approved by 126 unit owners (constituting more than the necessary 80%).  Culbro Homes II, Inc. has agreed to contribute $41,000 to the Conservancy reserves reflecting the cost savings to Culbro. .

2.  The comprehensive amendment to the Declaration is nearing completion.   Chairman Johnson expressed his gratitude to Robert Ellis, George Hill and Joseph Sikora for their work as committee members, and he announced that he will draft an article for the next Walden Woods News that highlight the benefits of the comprehensive amendment to existing homeowners 

Additional work by the Committee is likely on the revised bylaws and rules.

Landscape Committee -  President Sikora reported that the association's landscaper, Russo, is pricing several 2005 initiatives.  They will present a prioritized list to the Board as soon as possible.   

Environment/ Pond - In the absence of Chairwoman Lynne Gillette, Director Johnson reported:  

1.  The principal efforts of the Committee in the past month were directed to improving the water qulaity of the large pond.  The Committee has requested CWD, LLC to complete the Fuss & O'Neill (engineering) dredging study and to install the Walden Meadow Drive Vortex unit as soon as possible.  The other Vortex units will not come on line until the storm drainage systems in the Country Walk development are connected to the Walden Meadow Drive storm drainage system.  The Committee has contacted Culbro Homes II, Inc. again with our request for improvement of the storm drainage water quality from the adjoining industrial areas.  

2.  Joseph Sikora, Carolinda Cardascia, David Gorman, Rick Ericson and Warren Johnson participated on behalf of Walden Woods in the first Windsor Earth Day effort to clean up litter.  The program resulted in the cleaning of litter along Walden Meadow Road, the area in front of Walden Woods along Marshall Phelps Road, the majority of Northfield Drive, in addition to other areas in Town.  The program is likely to be repeated as an annual Town event in coming years.  

Meeting House Committee -  Bette Harner stated she had nothing to report.  

Welcome Committee  -  Bob Ellis reported for Chairwoman Jan Terkildsen: records indicate there have been 15 new homeowners since September 2004, and that all but two were visited by members of the committee.  

Property Managers Report
Covered in committee reports

Old Business

1.  Director Johnson reported that Culbro Homes II, Inc. is expected to complete construction of the athletic field, the new tennis court, and walking trails in May or June of this year.  Culbro has declined to build the walking trail along the large pond.  

2.  There were no reports of outstanding issues with CWD, LLC.

3.  Director Johnson moved to accept with appreciation the resignation of Raju Barman as Treasurer.  The motion was seconded and unanimously approved.

4.  Director Johnson nominated resident Joseph Palladino to fill the un-expired term of Raju Barman as Treasurer.  The nomination was seconded.  There were no additional nominations.  Mr. Pallidino was unanimously elected as Treasurer to fill the un-expired term.   

New Business
President Sikora reported that Hazen Fence Company will be assessing all the fences on the Knoll shortly.  They will then establish priority groups for replacement.  

Home Owners Forum
Bob Ellis, 144 Morning Glory Court, asked for clarification of the approval process for the New Declaration. Director Johnson responded that despite the numerous changes, homeowners would be asked to approve the entire package as one entity and that only 67% would be required for approval.  

Next Meeting - March 25, 2005 at 7:30 p.m.

Adjourned -   There being no addtional old or new business, it was moved and seconded that the meeting be adjorned, and unanimously approved at 8:45 p.m.

Respectfully submitted:

_______________________
Richard G. Ericson - Secretary

Approved:

________________________	Date:__________________
Joseph Sikora - President